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Successful Registration of the “G.O.C FARM” Trademark in Japan

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sblaw
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In the context of increasingly deep globalization, establishing a brand’s position in the international market is not only a goal but also a vital factor for businesses. Particularly, in strict markets such as Japan, trademark registration is not merely a legal procedure but also a robust shield protecting intellectual property and corporate reputation. With strategic vision and thorough preparation, G.O.C Export Food Processing Joint Stock Company collaborated with SBLAW on the journey to successfully register the “G.O.C FARM” trademark in Japan – marking a significant milestone in their global market expansion strategy.

Japan – one of the world’s leading economies – is renowned for its stringent legal system, especially in the field of intellectual property. Trademark registration in this country helps businesses like G.O.C not only prevent the risk of brand appropriation but also enhance credibility and trust from Japanese customers and partners. Reality has shown that many Vietnamese brands expanding into Japan without timely protection have faced prolonged disputes or even lost the right to use their trademarks in this highly potential market.

Successful Registration of the “G.O.C FARM” Trademark in Japan
Successful Registration of the “G.O.C FARM” Trademark in Japan

Aware of these challenges and opportunities, G.O.C chose SBLAW – one of Vietnam’s leading legal consulting firms – as a trusted partner throughout the trademark registration process. From the initial stage of conducting searches, assessing protection feasibility, and preparing applications to the receipt of the official certificate, SBLAW provided a professional, systematic, and time-efficient process. Thanks to proactive strategy and extensive experience, SBLAW helped G.O.C FARM complete the registration process in Japan in less than a year – an impressive achievement in the field of international intellectual property.

Beyond registration, SBLAW also provided comprehensive consulting on long-term brand protection strategies in Japan, helping G.O.C FARM avoid potential legal risks in the future while laying a solid foundation for sustainable development in the international market.

With over a decade of experience in intellectual property, SBLAW is proud to deliver professional, effective, and reliable consulting services. The success of G.O.C FARM in Japan is not only a testament to the quality of our services but also a motivation for SBLAW to continue accompanying many Vietnamese businesses on their journey to conquer the global market.

If your business is looking for solutions to protect your brand in Japan or any other country, contact SBLAW immediately to receive in-depth consulting and the most optimal legal solutions.

SBLAW SUCCESSFULLY REGISTERS COPYRIGHT FOR “CRAB HOTPOT”

By
sblaw
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For over two decades in Vietnam, Chris Freund, the founder and CEO of Mekong Capital, has not only played a crucial role in transforming the investment market but has also left a mark with renowned brands such as  Pizza 4P’s, Pharmacity, F88, and YOLA. Beyond his role as an investor, he authored the book Crab Hotpot, a work that blends fiction and reality, reflecting his and Mekong Capital’s journey of overcoming challenges. With its creative value and inspirational significance, securing copyright protection for this work is a crucial step in safeguarding the author’s rights as well as the integrity of its content.

“Copyright Registration Certificate for Crab Hotpot”

Recognizing the potential risks associated with unauthorized copying or use of creative content, Mekong Capital entrusted SBLAW as its legal advisor in the copyright registration process for the translated version of Chuyện Lẩu Cua. With extensive expertise in intellectual property, SBLAW assisted Mekong Capital in completing the necessary legal procedures, ensuring that the work is comprehensively protected under Vietnamese law.

Copyright registration not only helps Mekong Capital prevent infringement but also lays a solid foundation for the effective and sustainable commercial exploitation of the book. This ensures protection against unauthorized reproduction while reinforcing the book’s value and influence within the business and investment communities.

SBLAW – A Trusted Partner in Intellectual Property Successfully Helps Mekong Capital Protect the Copyright for Chuyện Lẩu Cua
SBLAW – A Trusted Partner in Intellectual Property Successfully Helps Mekong Capital Protect
                                                             

Released in January 2022, Crab Hotpot is a 68-page story about a group of crabs in a boiling hotpot trying to escape and reunite with their families. Beyond its fictional nature, the story conveys profound lessons on perseverance, innovative thinking, and leadership—core values that have enabled Chris Freund and Mekong Capital to overcome challenges and achieve success. The book was translated into Vietnamese by the author from the original comic Crab Hotpot, showcasing a strong commitment to creativity and intellectual property protection.

With extensive experience in copyright protection, SBLAW not only assists Mekong Capital in safeguarding intellectual assets but also supports many businesses in ensuring legal protection for creative works. The success of Crab Hotpot highlights the crucial role of copyright registration and marks a step forward in raising intellectual property awareness within Vietnam’s business community.

Currently, Crab Hotpot is available on various e-commerce platforms and nationwide bookstores, ready to inspire those seeking practical insights on leadership, innovation, and sustainable business strategies. With SBLAW’s support, this book is not only well-protected but also has the opportunity to reach a wider audience and maximize its impact.

Refer to more >> Trademark

Decree No. 24/2025/ND-CP: Amending and supplementing regulations on penalties for administrative violations in commerce and consumer protection

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sblaw
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Decree No. 24/2025/ND-CP, issued on February 21, 2025, amends and supplements several articles of Decree No. 98/2020/ND-CP on penalties for administrative violations in commercial activities, production, trading in counterfeit and prohibited goods, and consumer protection. This Decree aims to update and adjust regulations on administrative penalties in these fields to ensure consistency and effectiveness in state management.

 

Key amendments and new provisions in Decree No. 24/2025/ND-CP compared to Decree No. 98/2020/ND-CP:

1. Supplementing penalties for the unauthorized transfer of consumer information: Decree No. 24/2025/ND-CP stipulates fines ranging from 100 to 200 million VND for organizations operating intermediary digital platforms that fail to verify the identity of entities selling products, goods, or services on their platform.

2. Increased penalties for discrimination against vulnerable consumers: The new Decree imposes fines of up to 70 million VND for acts of stigmatization or discrimination against vulnerable consumers.

3. Regulations on penalties for failing to fulfill warranty and maintenance obligations: Decree No. 24/2025/ND-CP introduces penalties for failing to fulfill or fully perform warranty and maintenance obligations for products and goods as prescribed by law.

4. Adjusting penalties for misleading advertisements: The Decree increases fines for false advertising that misleads consumers, aiming to ensure transparency and honesty in commercial advertising.

5. Supplementing regulations on business entities’ responsibilities in consumer protection: The new regulations emphasize the obligations of businesses to provide accurate information on products, goods, and services and to resolve consumer complaints.

Decree No. 24/2025/ND-CP: Amending and supplementing regulations on penalties for administrative violations in commerce and consumer protection
Decree No. 24/2025/ND-CP: Amending and supplementing regulations on penalties for administrative violations in commerce and consumer protection

These amendments aim to enhance consumer protection and improve state management efficiency in commerce.

 

However, in addition to the aforementioned new provisions, Decree No. 24/2025/ND-CP retains the regulations of Decree No. 98/2020/ND-CP regarding the handling of acts related to the production of counterfeit goods bearing fraudulent trademarks or packaging; the sale of counterfeit stamps, labels, and packaging; and the manufacturing of counterfeit stamps, labels, and packaging, which are recognized as intellectual property infringements on trademarks and industrial designs.

Specifically, administrative fines range from VND 2,000,000 to VND 50,000,000, depending on the value and unlawful profits gained from counterfeit goods, and from VND 300,000 to VND 50,000,000, depending on the quantity of counterfeit stamps, labels, and packaging. Double penalties will be imposed on counterfeit goods in sectors such as food, food additives, food processing agents, food preservatives, pharmaceuticals, medicinal ingredients, cosmetics, medical devices, helmets, disinfectants, chemicals, insecticides, veterinary medicines, fertilizers, animal feed, aquaculture products, plant protection products, plant varieties, construction cement, and steel.

Additionally, supplementary penalties may include:Confiscation of production equipment; revocation of business licenses or professional certifications; suspension of production activities. At the same time, all confiscated counterfeit goods will be destroyed, and violators will be required to return any unlawfully obtained profits from their violations.

Thus, Decree No. 24/2025/ND-CP continues to inherit and maintain the provisions of Decree No. 98/2020/ND-CP, enforcing penalties for intellectual property infringements related to trademarks and industrial designs, particularly in the production and sale of counterfeit goods, stamps, labels, and packaging. The Decree clearly outlines administrative fines and strict enforcement measures, especially for products concerning public health and safety.

UPDATE ON THE NEW EXAMINATION NOTIFICATION PROCESS FROM THE INTELLECTUAL PROPERTY OFFICE OF VIETNAM

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sblaw
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On February 15, 2025, SBLAW, in its role as an industrial property representative, received numerous emails from the intellectual property office of Vietnam regarding notifications related to the examination process of applications submitted to the Office. Accordingly, applicants can visit the Office’s online search webiste, enter the code provided in the email, and download the notification file.

An important point highlighted in the email is that the electronic document will REPLACE THE PAPER VERSION. This can be considered as a significant advancement by the Vietnam IP Office in applying information technology to the examination process of applications submitted to the Office. This development aligns with the practical trends observed in other countries worldwide.

Notification of the Intellectual Property Office regarding the unified application of the International Classification of Goods and Services under the Nice Agreement, Version 12-2025

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sblaw
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On 27th December, 2024, the Intellectual Property Office issued Notice No. 4039/TB-SHTT regarding the unified application of the International Classification of Goods and Services under the Nice Agreement, Version 12-2025. Accordingly, the new classification has been officially applied since 1st January, 2025 and it has been published on the official website of the Intellectual Property Office.

From 1st January, applicants must ensure proper classification in accordance with the International Classification of Goods and Services under the Nice Agreement, Version 12-2025 while completing the “List and Classification of Goods and Services having trademarks” Section. In cases applicants fail to classify or classify incorrectly, the Intellectual Property Office will conduct the classification, and the applicants will be required to pay the classification fee as prescribed.

The Intellectual Property Office emphasizes that any difficulties or concerns encountered during the implementation process should be promptly reported to the Office via email at phongthongtin@ipvietnam.gov.vn.

Reference Information: The International Classification of Goods and Services under the Nice Agreement, Version 12-2025

Notification of the Intellectual Property Office regarding the unified application of the International Patent Classification version 2025.01

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sblaw
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On 26th December, 2024, the Intellectual Property Office issued Notice No. 4031/TB-SHTT regarding the unified application of the International Patent Classification under the Strasbourg Agreement, version 2025.01. Accordingly, the new IPC has been published on the official website of the Intellectual Property Office and officially applied in Vietnam from 1st January, 2025. 

From 1st January, 2025, when completing the application form, applicants must use the IPC version 2025.01 to fill the “International Patent Classification” section to specify the classification index of the technical solution to be protected (a complete classification, including section, class, subclass, group (main group or subgroup)). In cases in which applicants fail to classify or incorrectly classify their inventions, the Intellectual Property Office will conduct the classification, and applicants will be required to pay the classification fee as prescribed.

The Intellectual Property Office emphasizes that any difficulties encountered during the implementation process should be promptly reported to the Office through the Industrial Property Information Center for review and resolution.

SECTION A: HUMAN NECESSITIES

SECTION B: TECHNOLOGICAL PROCESSES; TRANSPORTATION (B01-B43)

SECTION B: TECHNOLOGICAL PROCESSES; TRANSPORTATION (B44-B99)

SECTION C: CHEMISTRY; METALLURGY (C01-C07)

SECTION C: CHEMISTRY; METALLURGY (C08-C99)

SECTION D: TEXTILES; PAPER

SECTION E: CONSTRUCTION; MINING

SECTION F: MECHANICAL ENGINEERING; LIGHTING; HEATING; WEAPONS; BLASTING TECHNIQUE

SECTION G: PHYSICS

SECTION H: ELECTRICITY

TRADEMARK REGISTRATION SUCCESS FOR “NIRAKI” IN JAPAN WITHIN LESS THAN 1 YEAR – A REMARKABLE ACHIEVEMENT BY SBLAW

By
sblaw
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Recently, SBLAW successfully assisted NIRAKI Co., Ltd. in registering the trademark “NIRAKI” in Japan, completing the process in less than one year. This accomplishment not only highlights SBLAW’s professionalism but also demonstrates its ability to efficiently handle international trademark registration procedures.

Japan, one of the world’s largest economies, is a highly competitive and promising market. Registering the “NIRAKI” trademark in Japan provides comprehensive protection for the brand while offering significant advantages in building trust and expanding market presence. Having a trademark protected in Japan helps businesses establish credibility, strengthen their position, and create sustainable growth opportunities in the global business environment.

This success reflects SBLAW’s commitment to delivering high-quality trademark registration services, ensuring the optimal protection of clients’ rights. SBLAW takes pride in supporting businesses in crafting effective intellectual property strategies and promptly addressing the requirements of international markets like Japan.

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PHO: A cultural icon and the Trademark controversy in United Kingdom

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sblaw
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Pho is widely celebrated as the quintessential national dish of Vietnam, symbolizing the country’s rich culinary heritage and enjoyed by people of all backgrounds. In 2007, “Pho” was added to the Shorter Oxford English Dictionary. As defined in Oxford Learner’’s Dictionary, “PHO is a type of Vietnamese soup, usually served with rice noodles, slices of beef or chicken, and herbs”.

Founded in 2005 by Stephen and Juliette after traveling to Vietnam and fell in love with the slow-simmered broth, The UK restaurant Chain now has 45 outlets, selling thousands of bowls of pho per week  across Britain under the name “Pho Holdings Ltd.”.

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The company has trademarked several variations of phrases that involve the word “Pho” since 2005. It registered the first trademark “Pho and device” for services related to restaurant and foods in class 43 with the UK’s Intellectual Property Office (UKIPO) in May, at the same year it was founded. Three months later, the company registered the second trademark “Pho and device” for products, among many others, like rice, noodle products, and noodle soups in class 30. In March 2007, it made the registration for the third trademark containing only the word “Pho” for services related to restaurant and foods in class 39 and class 43. In September 2011, it continued to register the fourth trademark “Pho and device” for among many others, products like rice and noodles, noodles soup in class 30 and services related to restaurant and foods in class 39 and 43. The company obtained 4 trademark certificates in November 2005, February 2006, May 2008, and October 2012 respectively.

In 2013, Mo Pho – a London–based Vietnamese restaurant, received a legal letter from Pho Holdings requesting it changes its name as it contained one word “Pho” – due to trademark infringement. Pho Holdings stating that it had not trademarked the Vietnamese dish, just the brand identity and logo to protect business. Because of the public outage, the chain admitted to making a mistake and tweeted they had dropped the dispute against the now-permanently closed Mo Pho, according to The Guardian.

PHO A cultural icon and the Trademark controversy in United Kingdom - Baohothuonghieu
PHO A cultural icon and the Trademark controversy in United Kingdom

After almost 2 decades, Vietnamese businesses in the UK are finally able to have “pho” in their names without risking legal reprisal. The issue resurfaced in 2024, a London – based Vietnamese Tiktoker @iamyenlikethemoney, called out the restaurant in a video for trademarking a culturally significant word. She stressed that trademarking “pho” is akin to claiming ownership to “fish and chips”, “sushi” – which are likewise “genetic” terms or descriptive terms in Intellectual Property. The video has since gone viral with over 2.6 millions views and thousands of comments expressing similar sentiments. As receiving backlash on social media due to that video, the chain released a statement saying that it would “never attempt” to trademark “pho” – Vietnamese’s national dish and how it is spelled there – and that it doesn’t belong to anyone but the people of Vietnam.

Since then, as per the UKIPO, the company filed a request to surrender its trademark on the word, reported British newspaper The Daily Mail on Oct 22. The process was officially completed two days later, meaning the Vietnamese word is now free and available for all businesses in the UK to use.

This case raises some critical issues: how did the UKIPO examine the non-descriptiveness of the “Pho” trademark in this case and how can a national dish be trademarked for a restaurant business serving that dish and other relevant foods? How do similar cases play out in other countries? This could provide a comparative perspective on cultural terms and trademarks.

Read more >> Trademark registration

Virtual meeting with G&W Partners LLP

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sblaw
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Virtual meeting with G&W Partners LLP
Virtual meeting with G&W Partners LLP

On the afternoon of October 08, 2024, SBLAW held a virtual meeting with Mr. Daniel Xinhua Wang, Managing Partner of the G&W PARTNERS LLP based in China to discuss future cooperation prospects.

About G&W Partners LLP

Founded in 1999, G&W Partners LLP is one of the earliest partnership law firms in China and originated from the former Great Wall Foreign Economic Law Firm (Great Wall Attorneys) of the Ministry of Foreign Trade and Economic Cooperation of the People’s Republic of China. G&W Partners is a full-scope service law firm and has been widely recognized as a leader in intellectual property law, commercial transaction and investment, corporate governance and compliance, real estate and infrastructure, energy and transportation, finance and securities and dispute solutions across a wide range of industries and sectors.

Regarding the IP services, G&W Partners provide a prestigious team with rich local experience and global vision working in offices in several cities in China and internationally, providing various services such as registering and enforcing intellectual property rights for patents, trademarks, industrial designs, and copyrights.. 

Virtual meeting with G&W Partners LLP
Virtual meeting with G&W Partners LLP

Future cooperation prospects

During the meeting, both firms presented an overview of our respective experiences, existing teams of lawyers and legal advisors, and the range of services we offer. Through our discussions, both parties recognized numerous similarities not only in our legal consulting work for businesses but also in the field of intellectual property.

SBLAW and G&W Partners both possess considerable expertise in activities related to intellectual property, such as, patent, trademark and industrial design registration and infringement analysis, extending services not only domestically but also internationally, including in the United States, Australia, Europe, East Asia, and Southeast Asia.

Moreover, SBLAW and G&W Partners have both engaged in legal consulting activities within each other’s markets for an extended period and have identified significant opportunities in the realm of intellectual property in both Vietnam and China. Given the recent breakthroughs in bilateral economic cooperation between the two countries, characterized by a substantial increase in foreign direct investment and a growing number of Chinese businesses entering the Vietnamese market.

This matter leads to a rising tide of legal issues emerging between Chinese and Vietnamese companies. Consequently, both parties proposed to consider collaboration in the field of intellectual property, initially focusing on Vietnam and China, with the potential to expand into other regions as opportunities arise.

The meeting concluded that afternoon in a warm and amicable atmosphere, fostering an open spirit. Both sides expressed a strong desire for an in-person meeting in Hanoi in the near future.

Read more >> Trademark in Vietnam

The Ministry of Finance reduces industrial property ownership fees by 50% to support citizens and businesses

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sblaw
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The Ministry of Finance reduces industrial property ownership fees by 50% to support citizens and businesses
The Ministry of Finance reduces industrial property ownership fees by 50% to support citizens and businesses

On July 2, 2024, the Ministry of Finance officially issued Circular No. 43/2024/TT-BTC, which regulates the reduction of fees in the field of industrial property. This move aims to create more favorable conditions for individuals and businesses to register and protect their intellectual property rights, promoting innovation and business development domestically.

The Ministry of Finance reduces industrial property ownership fees by 50% to support citizens and businesses
The Ministry of Finance reduces industrial property ownership fees by 50% to support citizens and businesses

 

According to Circular 43, the fees for industrial property will be reduced by 50% of the fee rates specified in Section A of the Fee Schedule, the fee for industrial property issued together with Circular No. 263/2016/TT-BTC on November 14, 2016, by the Minister of Finance, which regulates the collection, payment, management, and use of fees for industrial property ownership.

 

This reduction will only apply to the fee rates and will not be applicable to the fees for industrial property specified in Section B of the aforementioned Circular. This regulation will take effect from July 1, 2024, until December 31, 2024.

 

Reducing registration and maintenance fees for industrial property rights brings many benefits to both individuals and businesses. Companies and individuals can save a significant amount of costs, allowing them to invest more in research and development of new products. Reducing registration fees promotes creativity and innovation, protects the rights of creators and businesses, and creates conditions for them to develop new products and services. With ownership of patents, trademarks, and industrial designs being protected, businesses can enhance their competitive capabilities in the market, not only domestically but also internationally.

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The issuance of Circular 43/2024/TT-BTC on reducing fees in the field of industrial property is a positive step by the Ministry of Finance to support and promote the development of the creative community and businesses in Vietnam. This is a good opportunity for individuals and businesses to utilize and protect their intellectual property rights, and thereby contribute to the sustainable economic development of the country.

SBLAW has been ranked in The Legal 500 Asia Pacific 2023 Edition

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sblaw
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We are so honored to be once again ranked in Tier 2 of Leading Intellectual Property local firms in Vietnam in the Legal 500 Asia Pacific 2023 Edition.

Please see this following link:

https://www.legal500.com/c/vietnam/intellectual-property-local-firms/

Reviewed by the publication: 

SB LAW advises domestic and international clients on a range of trademark, patent, industrial design and copyright matters, including licensing and franchising, technology transfer agreements, enforcement and litigation, as well as anti-counterfeiting proceedings. Nguyen Thanh Ha is a key name.

Testimonials

‘SB Law’s experience in specific areas, together with reasonable prices, make the firm competitive when compared with others. The team is nice, responsive and provide a good consulting service.’

Key clients

EB Services Company

Tin Nghia Corporation

Early Start JSC

Electronics Communications Technology

Investment Development Joint Stock Company

Elsa Company

Bumhan Industries

VCC Vietnam Co.

Couple Group

Saigon Binh Tay Beer Group Joint Stock Company

Jones & Co

Mekong Capital Advisors

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Work highlights

  • Represented Early Start in proceedings with trademark registrations in Indonesia and Thailand.
  • Advised Muddy Waters, LLC in registering their 05 trademarks in Vietnam.
  • Advised Thien Sinh Joint Stock Company on trademark registration in Laos.

We are so thankful to our clients for supporting and trusting in us! Thank you so much team for excellent performance, dedication and hard work!!!

Music Copyright registration in Vietnam

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sblaw
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Music Copyright registration in Vietnam
Music Copyright registration in Vietnam

Question: We are foreign company and would like to register Music Copyright registration in Vietnam, please provide us the quoation?

Answer:  Thanks for your conservation concerning the subject matter.

Regarding your enquiries, we would like to advise you on procedure and our updated fee schedule in relation to the copyright registration proceeding in Vietnam as follows:

1.Copyright information

Types of works: Music works

2. Fee schedule

Description Fee (VND)
Fee for filling 01 copyright application

 

 5.000.000
5%VAT: 250.000
Total

In words 

 5.250.000

Five million two hundred and fifty thousand Dongs

Noted: The above fees are inclusive of 5%VAT, not include communication costs and bank charges.

3.Procedure and timeline

The duration of copyright application is around 20 -30 working days.

4.Required documents and information 

  • 02 Notarized copies of Certificate of Business Registration of the Owner;
  • 02 copies of the author’s ID or passport;
  • 02 copy version of music works;

SBLAW provides

  • 02 Power of Attorney (POA) (SBLAW’s form);
  • 02 Declarations of the author and the owner (If the author is the owner);
  • 02 assigned decision (If the staff of the company/the owner is assigned tasks  to  indite/write a work);
  • 02 contracts of lease of writing/inditing a software (If the owner hired a third party to indite/write a software program);
  • 02 Commitments of the author(s) of work;

We hope the above is of your assistance. Should you have any inquiry, please do not hesitate to contact us.

Vietnam Trademark registration

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sblaw
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Question: I am a Singapore businessman. I would like to apply my trademark (word mark in class 25) in Vietnam.

Before go ahead with you, I have 3 quick questions:
1. May I make the payment via Paypal? It is convenient for both.
2. Do you provide official NOIP search? It seems NOIP stop official search since 2010.
3. On your website, it says “Class headings or general description of goods/services is no longer acceptable” by NOIP.
Please clarify “class heading or general description”. For example: 250003 Footwear, 250186 headwear, 250130 shoes, 250101 slippers, 250111 sandals, 250045 clothing, 250101 clippers, which are general/which are detailed?Switch Cisco | Router Cisco | Cisco chính hãng | Máy chủ Server

Answer: As your request, we would like to advise as follows:

Please find our answer in red:
1. May I make the payment via Paypal? It is convenient for both.
 
Yes, of course.
2. Do you provide official NOIP search? It seems NOIP stop official search since 2010.
 
Please be noted that it is unofficial trademark search. It will be conducted by the examiner of NOIP on the internal database for your reference and not a final decision of NOIP
3. On your website, it says “Class headings or general description of goods/services is no longer acceptable” by NOIP. Please clarify “class heading or general description”. For example: 250003 Footwear, 250186 headwear, 250130 shoes, 250101 slippers, 250111 sandals, 250045 clothing, 250101 clippers, which are general/which are detailed?
These goods, which have code in Nice version XI, are detailed and acceptable for filing.

 

Should you have any questions, please do not hesitate to contact us.

PROCEDURE RELATED TO INDUSTRIAL DESIGN PATENTS IN VIETNAM

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sblaw
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1. General provisions on renewal of validity of protection titles
Industrial design patents shall have a validity starting from the grant date and expiring at the end of 5 years after the filing date and may be renewed for two consecutive terms, each of 5 years. Request for renewal of one or several industrial design variations stated in the industrial design patent must include a basic variation.
To have the validity of his/ her industrial design protection title renewed, a protection title holder shall file a request for renewal of protection titles’ validity and pay a validity renewal fee within six months before the expiration of the validity term. The payment of the validity renewal fee may be delayed for no more than six months after the expiration of the current validity term but the protection title holder shall pay the delayed renewal fee for each month of delayed payment.
– A request for renewal of protection titles’ validity includes:
+ Declaration requesting renewal of protection titles’ validity (according to form 02-GH/DTVB AppendixC of Circular No. 01/2007/ TT-BKHCN);
+ Original protection title (if the extension is requested to be recorded in the protection title);
+ Power of attorney (in case the request is filed through a representative);
+ A copy of the receipt of fees and charges as prescribed;
+ Other documents (if necessary).
– The time limit: IPVN shall examine the request for validity renewal within 01 month from the date of receipt of the request.
– Result: If the request is considered valid, the IPVN shall issue a decision on renewal of the protection title, register and publish it in the Industrial Property Official Gazette. If the request is considered invalid, the IPVN shall send to the requester a notice on its intended refusal. If within a set time limit the requester fails to correct errors or unsatisfactorily corrects errors, makes no opposition or an unreasonable opposition, the IPVN shall issue a decision on its rejection of the request for protection title renewal.
Return the protection title to the owner.
– Fees and charges:
+ Official charge for renewal of protection titles: VND 100,000/ 01 variant;
+ Official charge for delayed renewal: renewal fee plus 10% for each month of delayed payment;
+ Fee for examination request for renewal of protection titles: VND 160,000/ 01 protection title;
+ Fee for protection title usage: VND 700,000/ 01 variant;
+ Fee for publication of decision of renewal of protection titles: VND 120,000/ 01 request;
+ Fee for recording decision of renewal or change of holders of protection titles into the National Register of Industrial Property: VND 120,000/ protection title.
2. General provisions on grant of protection title duplicates and reissue of protection titles
In case the industrial property rights are under co-ownership, a protection title shall only be granted to the first person named in the list of co-applicants. Other co-holders may request the IPVN to grant duplicates of the protection title but shall pay a fee therefor.
In the following cases, an industrial property right holder who has been granted a protection title/duplicate of protection title may request the IPVN to reissue the protection title/duplicate of protection title but shall pay a reissue fee: the protection title/duplicate of protection title is lost; damaged, torn, stained or faded out that it can no longer be used.
– A request for grant of duplicates/ reissue of protection titles includes:
+ Declaration requesting grant of duplicates/ reissue of protection titles, (typing according to form 03-PBVB/GCN Appendix C of Circular No. 01/2007/ TT-BKHCN);
+ Sets of photos or drawings of industrial designs;
+ Power of attorney (in case the request is filed through a representative);
+ A copy of the receipt of fees and charges as prescribed;
+ Other documents (if necessary).
– The time limit: IPVN shall examine the request for grant of duplicates/reissue of protection titles within 01 month from the date of receipt of the request.
– Result: If that request satisfies the above requirements, the IPVN shall issue a decision on the grant of a protection title duplicate/reissue of the protection title and record it in the section for registration of the protection title in the National Register of Industrial Property, and publish it in the Industrial Property Gazette. If a request for duplicate/ reissue of a protection title fails to satisfy the requirements above, the IPVN shall issue a decision on its refusal to grant duplicates/ refusal to reissue the protection title.
Return the protection title to the owner.
– Fees and charges:
+ Fee for publication of a decision on the grant of a protection title duplicate/ reissue of the protection title: VND 120,000/ 01 request;
+ Fee for recording a decision on the grant of a protection title duplicate/ reissue of the protection title into the National Register of Industrial Property: VND 120,000/ protection title.
+ Public service fee (temporarily not calculated, will be collected when there are specific regulations).
3. General provisions on amendment or change of holders of protection titles
The holder of a protection title may request the IPVN to record changes in that protection title in the following cases: Change in the name or address of the protection title holder; change in the author’s name or nationality; change of the protection title holder (transfer of ownership on the ground of inheritance, succession, merger, separation, split-up, joint venture, association or establishment of a new legal entity under the same owner, transformation of the business operation, or under a decision of a competent state agency…).
Record of changes related to information on industrial property representation service organizations on National Register of Industrial Property
A request for narrowing of the protection coverage: request for reduction of one or several independent or dependent points within the (requested) protection coverage stated in the industrial design patent.
– A written request for amendment or change of holders of protection titles comprises the following documents:
+ Written declaration requesting amendment of the protection title made according to a set form 01-SĐVB Appendix C of Circular No. 01/2007/ TT-BKHCN;
+ Original protection title;
+ Documents certifying the change of the name or address (the originals or notarized copies of the decision on rename or change of address; the business registration certificate that records the name or address change; other documents of legal validity evidencing the name or address change) in case the content requested to be modified is such name or address;
+ Documents evidencing the inheritance, succession, merger, separation, joint venture, association, establishment of a new legal entity under the same owner, transformation of business operation, or under a decision of a competent state agency;
+ Documents explaining in detail the modified contents;
+ 05 sets of photos or drawings of industrial designs;
+ Power of attorney (if the request is filed through a representative);
+ A copy of the receipt of fees and charges as prescribed;
+ Other documents (if necessary).
– The time limit: IPVN shall examine the requests for amendment of protection titles within 02 months from the date of receipt of the request.
In case of narrowing of the protection coverage, a re-examination must be conducted. Re-examination time limit: for industrial designs not exceeding 04 months and 20 days.
In complicated cases, the time limit for re-examination must be extended, however, it must not exceed the time limit for examination of applications for establishment of rights.
– Result: If the request is considered valid, the IPVN shall issue a decision on amendment of the protection title, register and publish it in the Industrial Property Official Gazette. If the request is considered invalid, the IPVN shall send to the requester a notice on its intended refusal. If within a set time limit the requester fails to correct errors or unsatisfactorily corrects errors, makes no opposition or an unreasonable opposition, the IPVN shall issue a decision on its rejection of the request for protection title amendment.
Return the protection title to the owner.
– Fees and charges:
+ Fee for examination request for amendment or change of holders of protection titles: VND 160,000/ 01 protection title;
+ Fee for publication of decision of amendment or change of holders of protection titles: VND 120,000/ 01 request;
– Fee for publication from the 2nd image onwards (if any): VND 60,000/ 01 image;
+ Fee for recording decision of amendment or change of holders of protection titles into the National Register of Industrial Property: VND 120,000/ protection title.
– Fee for a re-examination in case narrowing of the protection coverage: VND 700,000 / 01 variant.
4. General provisions on assignment of protection titles
Assignment of an industrial property right means the transfer of ownership right by owner of such industrial property right to another organization or individual. Assignment of industrial property rights must be established in the form of written contract (hereinafter referred to as “contract”).
An industrial property right assignment contract shall be valid upon its registration with the state management agency in charge of industrial property rights (IPVN).
– A dossier for registration of an industrial property right assignment contracts comprises the following documents:
+ Written declaration for registration of the contract on transfer of industrial property rights (made according to a set form 01-HĐCN Appendix D of Circular No. 01/2007/ TT-BKHCN);
+ The contract;
+ Original protection title;
+ Written consent of co-owners to the transfer of industrial property rights, if those industrial property rights are under common ownership;
+ Power of attorney (if the dossier is filed through a representative);
+ Fee and charge receipts;
+ Other documents (if necessary).
– The time limit: IPVN shall examine the requests for registration of assignment of protection titles within 02 months from the date of receipt of the request.
– Result: If a dossier for registration of an assignment of protection titles contains no error, the IPVN shall issue a decision on registration of the contract; register and publish it in the Industrial Property Official Gazette; If a dossier for registration of the contract contains errors, the IPVN shall send to the requester a notice on its intended refusal. If within a set time limit the requester fails to correct errors or unsatisfactorily corrects errors, makes no opposition or an unreasonable opposition, the IPVN shall issue a decision on its rejection of the request for protection title assignment.
Return (if any): the protection title to the owner.
– Fees and charges:
+ Fee for examination request for registration of assignment of protection titles: VND 230,000/ 01 protection title;
+ Fee for publication of decision of registration of assignment of protection titles: VND 120,000/ 01 request;
+ Fee for recording decision of registration of assignment of protection titles into the National Register of Industrial Property: VND 120,000/ 01 protection title.
5. General provisions on licensing of industrial property objects
Licensing of an industrial property object means the permission by the owner of such industrial property object for another organization or individual to use the industrial property object within the scope of his/her use right. Licensing of industrial property objects must be established in the form of written contracts (hereinafter referred to as “license contract”).
– A dossier for registration of a contract on licensing of an industrial property object (industrial property licensing contract) comprises the following documents:
+ Written declaration on the industrial property licensing contract (according to a set form 02-HĐSD Appendix D of Circular No. 01/2007/ TT-BKHCN);
+ 02 originals or 02 valid copies of the contract;
+ Written consent of co-owners to the licensing of the industrial property object, if the relevant industrial property rights are under common ownership;
+ Power of attorney (if the dossier is filed through a representative);
+ Fee and charge receipts;
+ Other documents (if necessary).
– The time limit: IPVN shall examine the requests for registration of the license contract within 02 months from the date of receipt of the request.
– Result: If a dossier for registration of an industrial property licensing contract contains no error, the IPVN shall issue a decision on the grant of a certificate of registration of an industrial property licensing contract; register and publish it in the Industrial Property Official Gazette; If a dossier for registration of the contract contains errors, the IPVN shall send to the requester a notice on its intended refusal. If within a set time limit the requester fails to correct errors or unsatisfactorily corrects errors, makes no opposition or an unreasonable opposition, the IPVN shall issue a decision on its rejection of the request for registration of an industrial property licensing contract.
Return (if any): certificate of registration of an industrial property licensing contract, the protection title to the owner.
– Fees and charges:
+ Fee for granting a certificate of registration of the contract of licensing of industrial property subject: VND 120,000/ 01 request;
+ Fee for examination request for registration of an industrial property licensing contract: VND 230,000/ 01 protection title;
+ Fee for publication of decision on the grant of a certificate of registration of an industrial property licensing contract: VND 120,000/ 01 request;
+ Fee for recording decision on the grant of a certificate of registration of an industrial property licensing contract into the National Register of Industrial Property: VND 120,000/ 01 protection title.
6. Recording of amendment of contents, extension and ahead-of-time termination of validity of contracts on licensing of industrial property objects
Amendment of the content of the industrial property licensing contract occurs in cases there is a change of name and address of the parties in the contract or changes in the content of the terms stated in the contract.
The extension of validity of the industrial property licensing contract occur in cases the parties agree to continue performing the contract after the term of the contract has expired, or the parties need to extend the validity of each IP object licensed in the contract.
Termination of the industrial property licensing contract occur in cases one of the parties requests to terminate the contract ahead of time.
The amendment of contents, extension and ahead-of-time termination of validity of registered contracts on licensing of industrial property objects shall all be recorded by the IPVN.
– A dossier requesting recording of amendment of contents, extension or ahead-of-time termination of validity of a contract on licensing of an industrial property object must be made in writing and comprise the following documents:
+ Written declaration requesting recording of amendment of contents, extension or termination of validity of the contract on licensing of an industrial property object (according to a set form 03-SĐHĐ Appendix D of Circular No. 01/2007/ TT-BKHCN);
+ The original certificate of registration of the contract on licensing of an industrial property object (in case of registration of amendment of contents or extension of validity of the contract);
+ Documents evidencing the amendment of the names and addresses of the contracting parties;
+ Agreements or documents on recording of specific contract clauses that need to be modified or supplemented, including the extension or ahead-of-time termination of validity of the contract;
+ Power of attorney (if the request is filed through a representative);
+ Fee and charge receipts;
+ Other documents (if necessary).
– The time limit: IPVN shall examine the requests for recording of amendment of contents, extension or ahead-of-time termination of validity of a contract on licensing of an industrial property object within 01 months from the date of receipt of the request.
– Result:
If the dossier is valid, the IPVN shall issue a decision on recording of amendment of contents, extension or termination of validity of the contract on licensing of an industrial property object; record the modified contents, extension of validity of the contract on licensing of an industrial property object in a certificate of registration of the contract on licensing of an industrial property object; record the modified contents, extension or termination of validity of the contract on licensing of an industrial property object in the national register of assignment of industrial property rights; publish the decision on recording of amendment of contents, extension or termination of validity of the contract on licensing of an industrial property object in the Industrial Property Official Gazette. If the dossier contains errors, the IPVN shall issue a notice on its intended refusal. If within a set time limit the requester fails to correct errors or unsatisfactorily corrects errors, makes no opposition or an unreasonable opposition, the IPVN shall issue a decision on its refusal to record the amendment of contents, extension or termination of validity of the contract on licensing of an industrial property object.
Return (if any): certificate of registration of an industrial property licensing contract that has updated the amendment or extension of the validity of the contract.
– Fees and charges:
+ Fee for examination request for recording of amendment of contents, extension or ahead-of-time termination of validity of an industrial property licensing contract: VND 160,000/ 01 protection title;
+ Fee for publication of decision on recording the modified contents, extension of validity of the contract on licensing of an industrial property object in a certificate of registration of the contract on licensing of an industrial property object: VND 120,000/ 01 request;
+ Fee for recording the modified contents, extension or termination of validity of the contract on licensing of an industrial property object into the National Register of Industrial Property: VND 120,000/ 01 protection title.
7. General provisions on grant of certificate of registration of an industrial property licensing contract duplicates and reissue of certificate of registration of an industrial property licensing contract
– A request for grant of duplicates/ reissue of certificate of registration of an industrial property licensing contracts includes:
+ Declaration requesting grant of duplicates/ reissue of certificate of registration of an industrial property licensing contracts (according to form 03-PBVB/GCN Appendix C of Circular No. 01/2007/ TT-BKHCN);
+ Power of attorney (in case the request is filed through a representative);
+ A copy of the receipt of fees and charges as prescribed;
+ Other documents (if necessary).
– The time limit: IPVN shall examine the request for grant of duplicates/ reissue of certificate of registration of an industrial property licensing contracts within 01 month from the date of receipt of the request.
– Result: If that request satisfies the above requirements, the IPVN shall issue a decision on the grant of duplicate/ reissue of the certificate of registration of an industrial property licensing contract and publish it in the Industrial Property Gazette. If a request for duplicate/ reissue of a certificate of registration of an industrial property licensing contract fails to satisfy the requirements above, the IPVN shall issue a decision on its refusal to grant duplicates/ refusal to reissue the certificate of registration of an industrial property licensing contract.
Return the duplicated/ reissued certificate of registration of an industrial property licensing contract to the owner.
– Fees and charges:
+ Fee for publication of a decision on the grant of duplicate/ reissue of the certificate of registration of an industrial property licensing contract: VND 120,000/ 01 request;
+ Fee for recording a decision on the grant of duplicate/ reissue of the certificate of registration of an industrial property licensing contract into the National Register of Industrial Property: VND 120,000/ 01 protection title.
+ Public service fee (temporarily not calculated, will be collected when there are specific regulations).
8. Termination of validity of protection titles (its owner declares to relinquish the industrial property rights)
In this case, the termination of validity of protection titles due to the fact that its owner declares to relinquish the industrial property rights. Based on the result of the examination of requests for termination of validity of protection titles, the IPVN shall examine the request and decide to terminate the validity of such protection title from the date of receipt of the owner’s declaration.
– A request for termination of validity of protection title includes:
+ Declaration requesting termination of validity of protection titles (according to form 04-CDHB Appendix C of Circular No. 01/2007/ TT-BKHCN);
+ Written description of the reason for requesting the termination of validity of protection title;
+ Power of attorney (in case the request is filed through a representative);
+ A copy of the receipt of fees and charges as prescribed;
+ Other documents (if necessary).
– The time limit: IPVN shall examine the request for termination of validity of protection title within 10 days from the date of receipt of the request.
– Result: Based on the result of the examination of requests for termination of validity of protection titles and, the IPVN shall issue decisions on termination of validity of protection titles or notify the refusal to terminate the validity of protection titles.
– Fees and charges:
+ Fee for requests for termination of validity of protection titles: VND 50,000/ 01 request;
+ Fee for examination requests for termination of validity of protection titles: VND 180,000/ 01 protection title;
+ Fee for publication of decision on the termination of validity of protection titles: VND 120,000/ 01 request;
+ Fee for recording decision on the termination of validity of protection titles into the National Register of Industrial Property: VND 120,000/ 01 protection title.

PROCEDURES FOR AMENDMENT/ TRANSFER OF APPLICATIONS FOR INDUSTRIAL DESIGN IN VIETNAM

By
sblaw
-

1. Procedure for amendment of industrial design applications
-Before the IPVN issues decisions on rejection of an application, decisions on refusal to grant a protection title or decisions on the grant of a protection title, the applicant may amend of the application on his/ her own initiative or upon the request of the IPVN.
– A request for application amendments includes:
(i) 02 declarations requesting application amendments which are typed according to form No. 01-SĐĐ Appendix B of Circular No. 01/2007/TT-BKHCN;
(ii) Documents certifying the change of the application [In response to a request for amendment or supplementation of the industrial design registration applications, the applicant shall submit amended or supplemented copies of documents enclosed with a detailed written explanation of the amended contents as compared with the initially submitted documents, specifically: 04 sets of drawings or photos and a description. The amendment of an application must not expand the protection coverage (or increase the protection volume) beyond the contents disclosed in the application];
(iii) Power of attorney (in case the request is filed through a representative);
(iv) Fee for application amendments request (VND 160,000/ 01 content of the request) and the fee for publication (VND 120,000/ 01 request for application amendments in case the application has been accepted as a valid application).
In case the application is amended in terms of content (additional objects/ variants), the applicant needs to pay an application examination fee for additional objects/ variants (700,000 VND / 01 object/ variant), fee for the patent search for the examination process of additional objects/ variants (VND 480,000/ 01 object / variant), image-publishing fee for additional objects / variants (VND 60,000 / 01 image).
– An application amendments request is filed after the IPVN issues Notification of intended grant of certificates andpay fees, charges in case the amendment of information related to the nature of the object stated in the application (specifically, the set of photos/ drawings and the description), the application must be re-examinationand the fee for substantive re-examination is calculated based on the number of objects (VND 700,000/ 01 objects).
– The time limit for processing a dossier for registration of an industrial design application amendments request is 02 months.
– Methods of filing application
The applicant may choose paper filing or online filing through the IPVN’s online public service portal, specifically as follows:

(i) Paper filing
The applicant may submit a request for application amendments directly or via postal service to one of the IPVN’s application receiving places, specifically as follows:
– Head Office of IPVN, address: 386 Nguyen Trai, Thanh Xuan District, Hanoi City.
– Representative Office of IPVN in Ho Chi Minh City, address: 7th Floor, Ha Phan Building, 17/19 Ton That Tung, Pham Ngu Lao Ward, District 1, Ho Chi Minh City.
– Representative Office of IPVN in Da Nang City, address: 3rd floor, 135 Minh Mang, Khue My ward, Ngu Hanh Son district, Da Nang city.
In case of filing a request for application amendments by post, the application charges/ fees must be transferred by postal service, then a copy of the Money Transfer Receipt must be attached to application and send to one of the above-mentioned IPVN’s office to prove the amount paid.
(Note: If the fee or charge is transferred to one of the above-mentioned IPVN’s application-receiving places, the applicant must send the dossier to the corresponding application-receiving point).

(ii) Online filing
– Conditions for online filing: Applicants need to have a digital certificate, a digital signature and a registed account which is approved by the IPVN on the Online Application Receiving System.
– Online filing:
+ The applicant need to complete the steps of filing a request for application amendments on the IPVN’s Online Application Receiving System. After that, a confirmation of online submission will be sent to the applicant.
+ The confirmation of online submission must be presented to one of the IPVN’s office and the applicant needs to attached documents (if any) and pay fees/ charges as prescribed within 01 month from the date of online submission.
+ If all documents and fees/ charges mentioned above are fully submitted as prescribed, an IPVN’s officer will issue the application number in the Online Application Receipt System.
If one of the documents and fees/ charges is not fully submitted, the application will be denied.
In the event that the applicant fails to complete the prescribed application procedure, the online application procedure will be canceled and the Online Application Cancellation Notice will be sent to the applicant via the Online Application Receiving System.
2. Procedure for transfer of industrial design applications
– Before the IPVN issues decisions on rejection of an application, decisions on refusal to grant a protection title or decisions on the grant of a protection title, an applicant may request the IPVN to record the transfer of his/ her application to another person.
– A request for application transfer includes:
(i) 02 declarations requesting application transfer (according to form No. 01-CGĐ Appendix B of Circular No. 01/2007/ TT-BKHCN);
(ii) Documents proving that the transferee satisfies the requirement on the right of registration (must include the following principal contents: full names and addresses of the assignor and the assignee; the “serial number of the application assigned” or information sufficient to identify the application);
(iii) Power of attorney (in case the request is filed through a representative);
(iv) Fee for application transfer request (VND 160,000/ 01 content of the request) and the fee for publication (VND 120,000/ 01 request for application transfer in case the application has been accepted as a valid application).
– The time limit for processing a dossier for registration of an industrial design application transfer request is 02 months.
– Methods of filing application
The applicant may choose paper filing or online filing through the IPVN’s online public service portal, specifically as follows:

(i) Paper filing
The applicant may submit an application transfer request directly or via postal service to one of the IPVN’s application receiving places, specifically as follows:
– Head Office of IPVN, address: 386 Nguyen Trai, Thanh Xuan District, Hanoi City.
– Representative Office of  IPVN in Ho Chi Minh City, address: 7th Floor, Ha Phan Building, 17/19 Ton That Tung, Pham Ngu Lao Ward, District 1, Ho Chi Minh City.
– Representative Office of IPVN in Da Nang City, address: 3rd floor, 135 Minh Mang, Khue My ward, Ngu Hanh Son district, Da Nang city.
In case of filing an application transfer request by post, the application charges/ fees must be transferred by postal service, then a copy of the Money Transfer Receipt must be attached to application and send to one of the above-mentioned IPVN’s office to prove the amount paid.
(Note: If the fee or charge is transferred to one of the above-mentioned IPVN’s application-receiving places, the applicant must send the dossier to the corresponding application-receiving point).

(ii) Online filing
– Conditions for online filing: Applicants need to have a digital certificate, a digital signature and a registed account which is approved by the IPVN on the Online Application Receiving System.
– Online filing:
+ The applicant need to complete the steps of filing an application transfer request on the IPVN’s Online Application Receiving System.After that, a confirmation of online submission will be sent to the applicant.
+ The confirmation of online submission must be presented to one of the IPVN’s office and the applicant needs to attached documents (if any) and pay fees/ charges as prescribed within 01 month from the date of online submission.
+ If all documents and fees/ charges mentioned above are fully submitted as prescribed, an IPVN’s officer will issue the application number in the Online Application Receipt System.
If one of the documents and fees/ charges is not fully submitted, the application will be denied.
In the event that the applicant fails to complete the prescribed application procedure, the online application procedure will be canceled and the Online Application Cancellation Notice will be sent to the applicant via the Online Application Receiving System.

3. Procedure for division of industrial design applications
– Before the IPVN issues decisions on rejection of an application, decisions on refusal to grant a protection title or decisions on the grant of a protection title, an applicant may divide, on his/her own initiative or upon the request of the IPVN, his/her application. A divisional application must bear a new serial number and is entitled to the filing date or date(s) of priority (if any).
– A request for application division includes:
(i) 02 Declaration for registration which are typed according to form No. 03-KDCN Appendix A of Circular No. 01/2007/TT-BKHCN, in the declaration forms of divisional application, the serial numbers of parent applications (original application) and date of filing of the parent application must be specified;
(ii)  01 descriptions of the industrial design;
(iii) Documents request in writing, proposal for divide industrial design application;
(iv) Power of attorney (in case the request is filed through a representative);
(v) For each divisional application, the applicant shall pay all fees and charges for procedures:
+ In case the parent application has had the result of substantive examination of applications:
. Official charges for filing application: VND 150,000/ 01 application;
. Fee for publication of application: VND 120,000/ 01 application;
. Fee for publication application from the 2nd image onwards VND 60,000/ 01 image;
. Parent applications (after being divided) shall be further processed according to normal procedures and applicants shall pay an amendment fee (VND 160,000).
+ In case the parent application has not yet had the result of substantive examination of applications:
* If the variants stated in the parent application are divided into divisional applications, the divisional application must bear the fees/ charges:
. Official charges for filing application: VND 150,000/ 01 application;
. Fee for publication of application: VND 120,000/ 01 application;
* If the variants are not stated in the parent application, the applicant shall pay all fees and charges for procedures carried out independently from the parent application for each divisional application.
– The time limit for processing a divisional application: Divisional applications are subject to formality examination and shall be further processed according to the procedures not yet completed for their parent applications.
– Methods of filing application
The applicant may choose paper filing or online filing through the IPVN’s online public service portal, specifically as follows:

(i) Paper filing
The applicant may submit a request for application division directly or via postal service to one of the IPVN’s application receiving places, specifically as follows:
– Head Office of IPVN, address: 386 Nguyen Trai, Thanh Xuan District, Hanoi City.
– Representative Office of IPVN in Ho Chi Minh City, address: 7th Floor, Ha Phan Building, 17/19 Ton That Tung, Pham Ngu Lao Ward, District 1, Ho Chi Minh City.
– Representative Office of IPVN in Da Nang City, address: 3rd floor, 135 Minh Mang, Khue My ward, Ngu Hanh Son district, Da Nang city.
In case of filing a request for application division by post, the application charges/ fees must be transferred by postal service, then a copy of the Money Transfer Receipt must be attached to application and send to one of the above-mentioned IPVN’s office to prove the amount paid.
(Note: If the fee or charge is transferred to one of the above-mentioned IPVN’s application-receiving places, the applicant must send the dossier to the corresponding application-receiving point).

(ii) Online filing
– Conditions for online filing: Applicants need to have a digital certificate, a digital signature and a registed account which is approved by the IPVN on the Online Application Receiving System.
– Online filing:
+ The applicant need to complete the steps of filing a request for application division on the IPVN’s Online Application Receiving System. After that, a confirmation of online submission will be sent to the applicant.
+ The confirmation of online submission must be presented to one of the IPVN’s office and the applicant needs to attached documents (if any) and pay fees/ charges as prescribed within 01 month from the date of online submission.
+ If all documents and fees/ charges mentioned above are fully submitted as prescribed, an IPVN’s officer will issue the application number in the Online Application Receipt System.
If one of the documents and fees/ charges is not fully submitted, the application will be denied.
In the event that the applicant fails to complete the prescribed application procedure, the online application procedure will be canceled and the Online Application Cancellation Notice will be sent to the applicant via the Online Application Receiving System.

Application form:

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